Record job expenses
Last updated: 3 October 2026
Job expenses are what the project actually cost: materials, receipts and money a teammate spent. They sit on the project budget, and a reimbursement is paid through payroll.
Log a cost on the project
Open the project and go to Costs → Budget & expenses. Press Add expense (or Add manually from the add menu).
What you bought
Date, supplier, category, description and amount in MYR. Attach the receipt photo.
Who paid
If the company paid the supplier, leave reimbursement empty. If a teammate paid out of pocket, set Reimburse to that person.
Review
New expenses sit for the office to check before they count as settled cost.
Receipts and deliveries
A load recorded on Site → Deliveries can create the materials expense for you, still waiting for review. Stopping that link does not delete an expense that finance has already moved on from.
Reimbursements are paid from Payroll → Reimbursements, not from the client invoice. Approving time and running pay is covered in Run payroll and approve time.